“RENTAL TERMS AND POLICIES”     

Please read these Terms and Policies carefully.  Call if there are any questions.     

Camp Smoky Christian Retreat is available to discuss your event requirements and to arrange a tour of the campus if you wish.  This Retreat Center is designed and purposed for larger Christian Group retreats. If you cannot find the information that you need in this document, feel free to call the associational office at 865-453-0124 or Robert Nichols (ADOM) at his cell at 865-603-0701 or the camp office at 865-436-5787 or email at This email address is being protected from spambots. You need JavaScript enabled to view it. or call David Burkett, Caretaker at 865-654-9732 (cell). Also call David one (1) hour out and upon your group's  arrival for immediate attention. Our mailing address is Camp Smoky, PO Box 4099, Sevierville, TN 37864. 

Making Reservations & Costs

Please complete the “On Line Reservation” form and submit with the Reservation/Damage/Cleaning/Liability for Missing Items Deposit of $320 through PayPal.  The deposit is required to confirm your reservation which is transferable within 1 year of original booking date. Overnight rental is $15 per person per night which includes everything. Camp Smoky Christian Retreat reserves the right to book other groups or events on the property and to assign lodging facilities according to group size with this web site’s on line reservation process.  If you wish to rent Camp Smoky Christian Retreat exclusively and your group is 60 persons or less, an additional fee of $150 a night is required.    Camp Smoky Christian Retreat will confirm and acknowledge your reservation via email upon receiving the “On Line Reservation” and the successful processing of your deposit.   Extra Day Time Guests are an extra $5 per person per day charge.

Explanation of Deposit Policy

$200 of the $320 Reservation/Damage/Cleaning/Liability for Missing Items/Payment in Full Deposit will be returned by mail after an inspection of the cleanliness of the facilities and that it is determined that there are no damages or missing items.  The remaining deposit is automatically retained for deep detailed cleaning with clorox in-between groups. The $200 will not be deducted from your total due.  The deposit is handled completely separately.

Out of Town - Over Night - Service Project - Group Costs

Overnight groups giving their time in service projects such as campus/facility cleaning, construction projects, painting, wiring, plumbing or serving in ministry weeks during Children’s and Youth Ministry events for Camp Smoky Christian Retreat are asked to pay $10.00 per person per night.  A deposit of $320 is also required for service project groups. (see deposit explanation)

Camp Pricing for Day Use Only Rental Groups

A $320 Deposit is required for all Day Groups.  The same deposit policy and “On Line Reservation” policy as described above applies to Day Use Groups. Families and Churches may reserve space at Camp Smoky Christian Retreat for day use only. Sevier County Groups are charged $200 per each 6 hour’s use of the Hill &/or Atchley Building.  * Please note this also includes any time used to set up and take down for the event.  Out of Town Groups are charged $300 per each 6 hour’s use of the Hill &/or Atchley Building. Use of the Outside Campus Grounds only is $150 for Out of Town Groups. Sevier County Groups, use of the Outside Campus Grounds is free, including the pool, with free use of the Red Roofed Bathrooms located at the back of the campus.  

 Sevier County Association of Baptists sponsored events and scheduled ministry events are no charge. 

Examples are:  Associational Youth events, Associational RA and GA events, Executive Board Meetings, Associational Christmas Banquet, etc.

Explanation of Payment in Full for your Group’s Stay

Full payment is required before your group’s departure. (liability of non $200 deposit return) Payments can be made by cash or check or by using the PayPal link.  Checks should be made payable to Camp Smoky Christian Retreat. Any other amounts that are incurred before or during the event (e.g. extra guests, damages, missing items) will be charged at the end of the event. 

Responsibilities of the Rental Group

1. Keep up with and return all recreation equipment, all audio/video equipment, all kitchen utensils, pots, bowls, pans and any other equipment etc. 2. Treat our Christian Campus with respect in every way. If something is broken by your group or if you find something malfunctioning, please report it to the Camp Caretaker. 3. Clean off the counters and sweep the floors. 4. Collect and carry your trash out to the dumpster. 5. Clean and reorganize the kitchen if used. 6. Clean and mop up ALL spills, what ever they may be, during your entire stay and through out all the facilities that you use. 7. Do not carry food and drinks into the dorm rooms w/o permission in special needs. 8. Pay your total due before departure. 9. Do not use any paints, plasters, inks, glitter, make up, flour/water mixes, stains, oils, dyes, lotions or any type of tape on any floors, ceilings, walls, doors or windows.   For help with cleaning materials and for maintenance issues, call David Burkett, Caretaker at 865-654-9732.                             

     

Cancellation and Refund Policy

Cancellation of an event/retreat should be done via phone or email as early as possible.  The deposit is 100% refundable minus the PayPal surcharge if cancelled up to 30 days prior to the retreat dates and 50% refundable if cancelled up to 15 days prior to the retreat dates.  The deposit is non-refundable if cancelled within 14 days prior to the retreat dates.  The deposit is transferable within 1 year of original booking date.  A second cancellation will result in the full deposit being forfeited. (booking/retreat dates begin with the first day of said event/retreat)   

Facilities

Click “Media & Services” then click on any one of the Facility links to view photos of the campus. Meals are prepared by your group. An industrial kitchen is available in the Hill Building and a normal size family kitchen is available in the Pickle Building. All beds are twin size bunk beds except for the hotel rooms of the Hill building that are full size mattresses which are reserved for leadership use during large group stay in same building.   

Camp Smoky Provides

Toilet paper, paper towels, hand soap, dish/clothes, washing detergent, coffee, creamer, sugar, cleaning supplies, trash bags, linens for hotel rooms only, firewood and audio/visual equipment. (you must bring your own computer)     

Fireplaces-Fire Pits

Please check with the Caretaker, David Burkett at 865-654-9732 before any fireplace or fire pit is used.  The large fire pit sits 50 persons on benches and there is space to sit outside the ring.  Bring and use your own lawn chairs if there is a desire to use this area to sit more than 50 persons. The small fire pit is surrounded by 5 bench swings.  Please do not use our metal folding chairs outside on the grounds. 

Recreation

Each group may schedule usage of the activity field and equipment through the Camp’s office.  We have equipment for several sporting activities. It is suggested that you bring your own for specific activities.  Contact David to use our equipment and also indicate your needs on the “On Line Reservation” form.       

Swimming Pool

Swim at your own risk. No life guard on duty. Pool is kept locked until scheduled by group leader. It opens at 10:00 am and closes at 9:45 pm. The season is Memorial Day to Labor Day.   

Telephone and Internet

If your group leaders need to access the Internet, un-secure Wi-Fi is available in the Hill Building.  You must bring your own computer.  A land line telephone is available in the camp office in the Hill building. Verizon cell phone carrier service provides a good signal.   

Pets

We are sorry that pets are not allowed on the property.  Exceptions are made for service dogs, but they must be kept indoors at night.  Please notify the Associational Director of Missions or Camp Caretaker in advance so that arrangements can be made.       

Emergencies

Each group will need to assign a night-time emergency contact person. The Camp Caretaker, David, should know this person’s name, cell phone number and sleeping location.  In the event of an overnight emergency only the emergency contact person or group leader should contact the Caretaker.  This emergency contact person or group leader is also responsible for greeting guests  arriving after 9 p.m. who need to be shown to their rooms.  We do not have an on-staff nurse but we have basic first aid supplies.  If you need serious medical attention, the nearest hospital is LeConte Medical Center, located at 742 Middle Creek Rd. in Sevierville.  If your group includes minors, we recommend that you obtain a signed, notarized medical release form from the minor’s parents.  Tennessee state law requires parental permission before treating a minor.     

Medical Issues

Please notify the Associational Director of Missions or Camp Caretaker prior to your arrival of any individuals that might require extra assistance. This includes regular basic assistance or a specific medical crisis (e.g. wheelchair/walker usage, vision/hearing impairment, anaphylaxis) etc.  We will assist all that we can and will make adjustments whenever possible to facilitate your visit.  However due to the nature of our facilities, organizers and guests need to inform us of any special requirements or limitations prior to coming to the facilities.     

General Rules and Information

Violations of rules will be subject to surcharges and/or you will be asked to leave and not return. Groups are expected to leave the facilities clean. Do not take food & drinks into the dorm rooms. THIS IS A DRUG FREE, ALCOHOL FREE AND TOBACCO FREE FACILITY!  Illegal or illicit drug use will be reported immediately to law enforcement.  Guests who use any of these substances on the premises will be asked to leave and not allowed to return for the reserved dates nor any future date and will not receive a refund. We are a Christian Retreat Center.  No pornography. No profanity. Do not remove cups, plates, trays, or utensils from dining hall. Keep your trash picked up. Health regulations require shirt and shoes in the dining hall. No running in the buildings. No climbing on the buildings, monuments, roofs, or trees. Place all paper towels and feminine hygiene products in trashcans, not in the commode or on the floor.   Do not flush anything that is not meant to be flushed (e.g.  drink cans, bottles, etc.) If you find something broken or out of order, please tell the Camp Caretaker immediately.     

To keep Camp Smoky Christian Retreat as beautiful and nurturing as can be; we ask that all attendees show consideration towards other guests, staff, environment and inhabitants.  We observe a policy of avoiding the harm of others; including not killing or harming any form of wildlife no matter how small.  Please enjoy the plants and trees without cutting or picking them.  We want our nature to be enjoyed by all. We ask for quiet time to be observed from 11:00 p.m. until 6:00 a.m.  In the event that there are two groups on campus at the same time, please be respectful of each group and observe our quiet time. Camp Smoky Christian Retreat welcomes guests regardless of race, nationality, age, class or abilities/disabilities (although not all facilities are totally handicap accessible).     

By reading this “Rental Terms & Policies” document and checking the appropriate box on the “On Line Reservation” form; you agree to and are signing the Liability Release Statement that releases Camp Smoky Christian Retreat from liability due to incidents, accidents or unsafe situations due to the design of the camp’s facilities or your negligence. You have read, understood, and agree to the “Rental Terms and Policies” for renting Camp Smoky Christian Retreat.  It is understood that you are responsible for sharing this information with your group.  You are therefore responsible for the conduct of your group while at Camp Smoky Christian Retreat. You understand and are accountable for your group fulfilling the “Responsibilities of the Rental Group” in order to receive your $200 deposit return. Prior to your arrival you are responsible for communicating with the Camp Smoky staff in order to have your retreat needs met. You resolve to pay “Total Due” in a timely manner before departure.

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